Key Dates and Deadlines

Take advantage of all the opportunities throughout the Congress to network with attendees from across the globe in the exhibit hall. 

Open Exhibit Hours

Saturday, June 1 5:30 pm - 7:30 pm
Sunday, June 2 - Tuesday, June 4

10:30 am - 2:00 pm
3:30 pm - 7:00 pm

The exhibit hall will be closed from 2:00 pm to 3:30 pm Sunday, Monday and Tuesday. 

Special Events in the Exhibit Hall

The Congress program allows for daily unopposed exhibit hall times each day.  

Saturday, June 1

Opening Wine and Cheese Reception

5:30 pm - 7:30 pm
Poster Session with Presenters in Attendance  5:30 pm - 7:30 pm
Sunday, June 2 - Tuesday, June 4
Poster Viewing

10:30 am - 2:00 pm
3:30 pm - 7:00 pm

Morning Coffee Break 10:45 am - 11:15 am
Afternoon Coffee Break 4:00 pm - 4:30 pm
Poster Reception with Presenters in Attendance 6:00 pm - 7:00 pm

Install / Dismantle

There are designated dates and times for install and dismantle.

Thursday, May 30 1:00 pm - 5:00 pm
Friday, May 31 8:00 am - 5:00 pm
Saturday, June 1 8:00 am - 2:00 pm
Tuesday, June 4 7:00 pm - 9:00 pm
Wednesday, June 5 8:00 am - 4:00 pm

*Booth dismantling may not begin before 7:00 pm on Tuesday, June 4. All exhibit material must be packed and ready for shipment by 12:00 pm on Wednesday, June 5. 

Dates and Deadlines

January 15, 2019
  • Exhibit Booth space assignments sent to exhibiting companies. 
February 4, 2019 
  • Official housing and registration opens to exhibitors.
March 8, 2019
  • Exhibitor Service Online Manual e-mailed to exhibiting companies.

March 15, 2019
  • Scale drawings for 20x20 booths or larger due to show management.
  • Deadline for cancellation of exhibit space. 
  • Company/Product description due
  • Notification of use of independent contractors form due
  • Affliate event space request form due
  • Request for novelty/giveaway approval form due
  • Decorator certificates of insurance due

Exhibitor Kit

Freeman OnLine®
Our Internet online ordering service, Freeman OnLine® is available for your convenience to order all Freeman services, view show schedule, or print order forms. Once your show is available online, you will receive an email which includes a direct link to Freeman OnLine®. To place online orders you will be required to enter your unique Login ID and Password.  If this is your first time to use Freeman OnLine®, click on the “Login” link to create a new account. To access Freeman OnLine® without using the email link, visit and click on the “Login” link. If you need assistance with Freeman OnLine® please call our Customer Support Center at (888) 508-5054 Toll Free US & Canada, (817) 607-5000 Local & International.

Shipping Information
Collect shipments will not be accepted.

Advance Shipments
All advance shipments should be labeled as follows:

Warehouse Shipping Address:
Exhibiting Company Name / Booth #
C/O Freeman
25 Doherty Ave
Avon, MA 02322

Freeman will begin accepting crated, boxed or skidded materials beginning Friday, May 3, 2019 at the above address. The last day Freeman will accept freigh at the warehouse (before a late charge) will be Thursday, May 23, 2019. Material arriving after Thursday, May 23, 2019 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM -2:30 PM. To check on the arrival of freight, please call our exhibitor service department at 775-355-4600.

Please Note: The warehouse will be closed on Monday, May 27, 2019 in observance of Memorial Day. Shipments will
not be accepted on this date.

Show Site Shipments
Shipments to show site will not be accepted prior to 1:00 pm on Thursday, May 30, 2019.

All show site shipments should be labeled as follows:

Exhibiting Company Name / Booth #
C/O Freeman
Hynes Convention Center
900 Boylston St
Boston, Ma 02115